Tips For Moving Your Office
If you think moving into a new house is tricky, you’ve got quite a road ahead of you if you’re thinking about moving into a new office. Frequently, relocating offices requires a lot of work in a short amount of time, since business can only be interrupted for so long before it starts affecting the company negatively. You’ll likely have employees working from home or from a temporary location while the move takes place, and that can come with its own pile of difficulties. But the transition doesn’t have to feel impossible. This article will give you some tips on how to make the move to a new office easier and less stressful.
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Find the Right Movers
Whatever size your business is, there is bound to be a lot of equipment, furniture, and appliances that have to be moved into your new space. This means you’ll need a moving company, and if you have a warehouse it might mean hiring a more heavy-duty service, such as this Jackson crane service. A bad moving company can make your move a nightmare, so if you want to avoid having your expensive possessions damaged or broken in transit, it’s a good idea to do some research before hiring one.
Look at your budget and decide how much you can use for hiring a mover. If possible, hire one that does all the packing, hauling, and moving for you. A service like this will make moving a breeze and will keep you from having to do the grunt work so you can focus on continuing business as usual in the new location.
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Remember the I.T. Department
If you have an IT department, don’t forget to factor their needs into your moving timeline. Any tech will need to be disconnected and transported properly, then reconnected at the new office before business can really return to normal. Movers won’t be able to handle this task for you, so the department will have to be prepared to do this part themselves, and get started on it as soon as possible. Figure out how to recycle or donate unwanted electronics, and delegate someone to handle that part of the job. Delegating tasks will be a big part of moving, so get used to it now.
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Change Your Address
Frequently, an address change comes as an afterthought when people move, but it shouldn’t be for your business. The last thing you want to happen as you move is for important mail or packages to be lost, or for clients to be unable to contact you in your new location when they have needs. Create a checklist for applying for an address change, and put someone in charge of changing all the return labels and letterheads your business may use. If you have regular customers or partners, notify them of the change and make it as easy as possible for them to continue contacting you.
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Get To Know The Place
Scouting locations is exhausting, so you might be ready to pack it in once you’ve found a building that works for you. But moving will require you to know the new building’s rules and regulations ahead of time, so you can avoid having to send out emergency emails two weeks after moving about using the service elevator. And, if you’re bringing large desks or appliances with you, it would be a good idea to know the dimensions of the rooms ahead of time. Being prepared by getting to know the new office will help you to answer your employees’ and movers’ questions about the office, and will avoid many hiccups down the road.
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Label Everything
One of the biggest mistakes you can make while moving offices is not taking the time to label each box as it’s packed. If you’ve given the packing job to the movers or to a team of employees, you might not remember to have them label everything, but it’s crucial that you do. Have each item’s name on the package, as well as its future destination. This will help boxes to move quickly to their final destination, and will help the unpackers know what to start with when they get to the new office. This is the best way to avoid having a pile of mysterious boxes in a storage closet for years after you move.
Moving offices can be a little scary and stressful for yourself and your employees. You could check here for office moving boxes rental. But don’t forget to take the time to celebrate the move, and make everyone feel excited about the change of scenery. Use these tips to make the move simpler and easier.
