The time tracking is becoming synonymous with the aspirin prescriptions as the employers find it extremely hard to count the working of each employee over and again. Like all other HR professionals, you might have experienced a trivia of information being fed by the employees when they come up with requests to regularize working hours. This leaves both HR and employees dissatisfied with attendance processing as they struggle to maintain the records and process the information with the physical musters and spreadsheet files only to make last moment changes.
Why is Attendance Management Software the Need of the Hour
As per one of the reports, 68% of the employees in the US find themselves “overloaded” with their work while the businesses are concerned about the cost of absenteeism. This situation can be easily managed by introducing a dedicated mediation through the Attendance Management Software solutions as they will automate the entire process of tracking, storing, processing, and managing the working hours of each employee in the organization. Have a look at the features that will help you get accurate and robust time tracking with over-the-cloud solutions for your business.
Use Biometric Machine and Geo-Tracking Integration for Reliable Information Flow
The cloud-based attendance management system solutions have integration capability to use the biometric devices for capturing the employee presence. Unlike the conservative approach of marking presence on the musters under the supervision of another staff member, the employee has to punch on the biometric device only. They have to punch-in and punch-out on entering and leaving the facility along with the personal/food breaks. The travelling employees, such as salespeople, have to use a mobile app for geo-tracking as their working time is to be verified against the geographical location also.
Implement Online Application Processing for Regularization Queries
Any query regarding the attendance data is to be made from the system portal on a utterly digital basis. The staff members shall be able to view their working hours in the month, along with the absence data. In case of forgetting to punch or technical error, they have to make an online application which is forwarded to their reporting managers. The organizational authority flow matrix is used to manage the flow of applications, and this information is also stored for statutory compliance purposes. Hence, physically approaching HR is not eliminated altogether.
Enforce Firm Attendance Policy by Linking Attendance and Leave with Payroll
As the principal motive behind tracking each staff member’s hours during the day is to compensate them against the time they spend working for the company, the attendance software shall be linked directly with the payroll processing module of your HR platform. This shall include the leave policy along with deduction policy for frequent late arrivals and early leaving instances. Since the data is not vulnerable to any changes, the employer can rely on automation to handle all transactions without the need for any human intervention at all stages.
Encompass all Company Locations on a Single Platform for Centralized Processing
The Software as a Service (SaaS) model allows businesses to use the same solution in all their company locations without any restrictions of place, time, and number of users. The employees in the entire organization are covered under a common platform. Data sourced from all the channels are synchronized with the central database. The company headquarters shall process this information without the need for local support staff or wasting money on purchasing infrastructure for each office. Absence of device restriction will increase the effectiveness by leaps and bounds.
The Author’s Give-Aways
Having a reliable framework for measuring and managing the employees’ working hours is extremely important as failing to do so will cost you a fortune by falling prey to absenteeism and other malpractices such as time theft, buddy punching, and proxy attendance. However, the larger risks associated with these problems are the constant deficits in labor and difficulties in managing the statutory compliance along with difficulty in timely disbursement. Attendance Management Software will help you feel more confident by providing high accuracy through robust automation without costing you more as cloud solutions offer flexible pricing with low cost of operations being a cherry on the top!
