Benefits of Microsoft Teams
Last year, organisations worldwide rapidly implemented remote working rules in response to the COVID-19 pandemic’s aftermath. This trend has continued into 2021, with several firms implementing a permanent work-from-home policy for their employees.
A strong collaboration of bot framework into Microsoft teams is one of the most effective methods to support a smooth remote workplace. Other than SharePoint Development, this time, Microsoft has introduced a comprehensive framework for building enterprise-grade conversational AI experience called the Microsoft Bot framework. This native integration gives your bot the ability to read, listen, speak, and understand your users.
Microsoft Teams’ benefits are extensive, since it includes workplace chat, video-conferencing, Teams calling, important file sharing and storage, and application integration, among other features, making it one of the most popular platforms for midmarket and corporate businesses. Companies having a great staff may also find it easy to schedule meetings, approach other team members via team chat.
Microsoft Teams has grown to become the fastest rising programme in Microsoft history, with over 330,000 businesses globally utilising it.
Table of Content:
- Benefits of Microsoft Teams That Keep Organizations Productive Remotely
- The Benefits of Microsoft Teams
- Summary
What is Microsoft Teams’ purpose?
You’re aware of how to access Microsoft teams but still have questions about how to eradicate hardware or software preferences? To be sure, if you ask Microsoft, they will (and do) respond:
“Microsoft Teams serves as the central hub for collaboration in Office 365. All of your team’s chats, files, meetings, and applications are centrally located in a single shared workspace that you can access from any mobile device. Teams can assist you in achieving more, whether you’re rushing to meet a deadline or discussing your next big idea.”
Agreed. Additionally, I’d add that Teams simplifies your own virtual workspace in addition to efficiently managing your cooperation.
In general, Teams simplify everything with productivity tools for their remote workers. It contains an app or an API for nearly anything your productivity heart wants and comes pre-loaded with everything you need to make your 9-5 a pleasant place.
If you work for one of those firms, you’re probably always discovering new ways to utilise the app. However, if you are not already utilising Teams, here are the many benefits and reasons why you should start now.
The Benefits of Microsoft Teams
1. Accelerate the digital transformation
Without a digital transformation strategy, many organizations will undoubtedly encounter problems as remote work becomes the standard, and frankly, the expectation, for many employees to stay productive. An excellent place for company leaders to begin fostering their transition to a digital workplace is with an investment in a robust collaboration solution like MS Teams.
Because Teams is a cloud-based solution, data storage locations may be reduced and simplified to increase document management, accessibility and availability.
Additionally, Microsoft Teams simplifies information and data exchange for users through real-time chat, setting virtual meetings (video-calls) even accessible on your mobile devices. Employees can work quicker and smarter by eliminating time-consuming processes thanks to the broad feature set and digital capabilities that project management has become easier.
2. Boost Connectivity
Due to the adaptability of BYOD policies, they have grown widespread in a wide variety of companies. This is especially true during the new world of COVID-19 epidemic when candidates are assessed and hired remotely.
By implementing technologies that support these standards, such as using Microsoft Teams, employers can guarantee that workers have easy access to the apps they need to interact with their fellow team member.
The Microsoft Teams programme may be downloaded to a number of devices, including laptops, desktop computers, and mobile phones, removing the constraints imposed by hardware or software choices. Teams is available on Windows, Mac, iOS, and Android, enabling employees to collaborate across a variety of technologies.
3. Increased productivity and enhanced communication
Microsoft 365’s range of collaboration features frequently leaves customers befuddled. Teams boost productivity by centralising all aspects of collaboration — discussions, chats, online meetings, shared files, and tasks – into a single tool and interface. Along with Microsoft’s commonly used applications, you have a diverse variety of third-party apps that interact with Teams, ensuring that your users never have to leave the Teams app to complete a task.
4. Prior to, during, and following meetings
Preparing for meetings may be a struggle. The agenda is contained in one email, and the agreed-upon activities are contained in another. And what happened to the document you were meant to examine before the call?
Meeting in Teams significantly simplifies this experience. As soon as you establish the meeting, you can begin communicating with attendees about the agenda, sharing important files for their approval, and managing meeting notes and to-dos. You can even find out who the mysterious guests are.
The recording of the call is then instantly available in the same tab, so you don’t have to look for it if you missed the meeting. It’s conveniently located beside the meeting minutes and agreed-upon activities.
5. Reduction in the number of email threads
Who doesn’t like a lengthy email thread consisting of many discussions, sub-conversations, and even sub-sub-conversations? Unless I’m at a sandwich shop, I’m not interested in including a sub in my conversation. I’m assuming neither do you. Whether you’re digging through your inbox to get a simple file or looking like The Scream because you accidentally clicked “respond all” when you meant “Just reply to Jaime,” email threads are a danger zone for joyful days. Threads with twisted branches as long as your family tree are unsuitable for the job. Therefore, how about we simplify communication? To the rescue, teams and channels.
Teams are groups of individuals who get together with the purpose of completing tasks, collaborating on projects, or sharing similar interests (i.e. Marketing or Company Announcements). Channels are the building blocks of teams. Each channel is organised on a certain subtopic. For instance, the Marketing Team may include channels such as “Blogs,” while the Company Announcement Team may have channels such as “General” (General Channels are included with each Team), “HR-related,” and so on.
This division creates a more precise picture of communication. You can have meetings, have chats, and collaborate on files effortlessly; no more searching through emails to see who said what and when. Do you truly miss your email or are you uncertain when to utilise one over the other? It has been forwarded to a Channel! Simply click the ellipsis (the three dots) next to any Channel in any Team and pick “Get email address,” which will reveal the email address to which you may CC emails (but don’t tell your team I told you that). Believe us when we say that less email is better).
6. Gain Access to Data-Driven Insights
With the current transition to remote work, corporate executives may be afraid that staff productivity may suffer, resulting in disruptions to routine business operations. If a business wants to measure employee productivity, Microsoft Teams enables this as well.
Each user’s metrics are tracked, including chat messages, the number of meetings arranged, ad-hoc meetings, screen-share time, and shared files. Microsoft ensures that only the global administrator has access to the analytics and reporting experience, which gives information about how the business uses Microsoft Teams.
Depending on how a firm uses this information – if at all – new business procedures to encourage and increase employee productivity may be established.
Summary
Microsoft Teams is an incredibly easy platform that encourages a productive and collaborative work environment. Its functionality is accessible to both onsite and remote employees – or a combination of the two.
Overall, Teams simplifies collaboration by segmenting your organisation into distinct Teams, Channels, and ways of communication, ensuring that your inbox remains a haven of quiet and your Teams remains a place of productivity, all in one location. With Teams, work has become a bit more human, a little less stodgy, and a lot more productive as a result.
